The white cash register or registered POS system (GKS) is catapulting us all the way into the digital age alongside the formal economy. Now, the GKS is still viewed too much as a control tool, while it contains a wealth of information for hospitality operators.

Up-to-data

Business models based on big data analytics today make it possible to make informed and efficient decisions faster and even predict future trends.

Data mining traces anomalies, patterns and correlations in data sets containing millions of data in milliseconds. A level of detail that you and I as humans cannot pick up.

Digital disruption continues unabated in every sector, and data plays a leading role in this evolution. So anyone who wants to keep up today in this rapidly changing world had better know how data can contribute to tomorrow’s business.

Data, insights & analytics

We may well see (big) data as the new oil: a raw material of strategic importance for companies. Unlike oil, data are not scarce; we are all emitting a deluge of data at lightning speed. But like oil, data has little added value in ‘raw form’: we can only really use it if we first refine it into actionable insights. So if we deploy the right tools, we can indeed make sense of that huge, rapidly growing and unstructured volume of data and find correlations in it that lead to unexpected and valuable insights.

Measuring is knowing 2.0

Perhaps there is a plethora of data present in your hospitality organisation today and there is a real chance that you can extract more from it than you are doing today. Potentially, there are also insights hidden in this that can help you address your current and future challenges. Measuring is knowing but it is not enough.

Digital Business Dashboard AAPI

AAPI is the tool that unlocks and links all that information as well as the data from numerous other new hospitality technologies. With one swipe of the smartphone, hospitality entrepreneurs get transparent financial insight into all aspects of their business.

Based on the Digital Business Dashboard, AAPI also formulates recommendations and advice that lead to smart route-to-market solutions. This advice allows the hospitality entrepreneur to make correct and fundamentally sound decisions.

No more monkeybusiness

To be successful in the hospitality industry, there is more to it than that. More than ever before, there will be a need for human contact and high-quality, personal service. The successful entrepreneur of the future will build on digital perfection and a new form of human communication. AAPI, No more monkey business!

AAPI tells you some tricks to plan as efficiently and flexibly as possible. AAPI’s planning and payroll module ensures that you receive the tips & trics below as a smart sensor and notification in your planning at the moment it matters for your optimal efficiency estimate and calculation. AAPI’s intelligent sensors playfully tell you everything about the social legal implications of your actions in the field.

There is no such thing as complete flexibility, you know that too. Your employees are not hanging on by a thread. As a rule, you will have to announce your variable hourly schedules at least five days in advance. However, with overtime, flexi-jobs, students and interims, you can quickly pump in some hours. Changing your schedule during the week and cutting hours at the last minute is not possible, unless your employees agree. A good discussion with your employees beforehand seems to us to be the only right start. It will be give and take in the next few weeks anyway.

Great flexibility

Unlike in most sectors, there is quite a bit of stretch on hourly schedules in the hospitality industry, thanks to the ‘great flexibility’ system. This allows your people to perform their contract hours not strictly on a weekly basis, but on average over a longer period, usually a year. If the first few weeks of the restart are on the calm side, you may only allow your full-time employee to work 30 hours, for example. You let the other 8 hours catch up as soon as you get back to full speed. This avoids being stuck with too many fixed hours that you may not be able to fill all of them. You do need to make sure that each employee has neatly performed their average contract hours at the end of the year. To take advantage of the great flexibility, it is especially important that your labour regulations provide for the principle as well as the hours.

Net overtime

You all know about net overtime. In the next few months, they will become even more important. On net overtime, you pay no patronage charges and the employee no taxes or NSSO. Although flexi-jobs or students are sometimes slightly cheaper, the advantage of these hours is that they are performed by your most experienced employees. Moreover, it is also nice for them that this allows them to quickly make up some of their lost income from during the force majeure. And did you know that you can also apply these hours for flexi-jobbers and students, provided they are full-time, of course.

Part-timers

Part-time employees are unfortunately the least interesting of all from a cost perspective. You don’t get a box office discount for them, you can’t let them perform net overtime and their flexibility is also limited. Thus, you can let them perform 12 ‘credit hours’ each month on top of their hourly schedule. However, you should note that if this happens regularly, the part-timer may demand a contract increase. This is when the contract supplement might be a better alternative. With this, you temporarily increase contract hours for a week or a month. And if your part-timer has a 38-hour attachment for a particular week, you can even apply net overtime for that week!

With AAPI, you always have visibility of your returns.

• In real-time
• Every day
• And also as a simulation

AAPI helps create your schedule in a simple drag-and-drop style.

• Choose from a list of free employees
• Invite previous employees to a shift at the same time
• Change hours

Depending on wage costs and returns, AAPI will present you with the best candidates and their availabilities.

You can draw up contracts in a jiffy without having to check with your social secretary.

• Employee onboarding
• Invite new employees by text message to fill in data digitally
• Choose between all available functions with automatic wage calculation

Let your employees sign their contracts and documents digitally, without the hassle of printing, signing and scanning.

As an employer, you upload your signature once. AAPI automatically places this on every document signed by your employee. All documents are stored securely online.

What about Dimona declarations?

Dimonas are automatically adjusted according to your employees’ schedules or absences. You are sure that everything is correct and you are socio-legal in order, even after the shifts.

AAPI always has a ready-made digital answer to any socio-legal question.

Constantly changing social legislation and increasing complexity around taxation and new technologies require a lot of attention. AAPI keeps its own finger on the pulse so you don’t have to.

Imagine…

…You have scheduled a flexi employee, but due to the inclement weather you decide last minute to cancel this colleague.

The dimona declaration was already made, and you don’t immediately think of cancelling it… 😅 Recognisable?

“Shit! Forgot to cancel Dimona declaration!”

Thanks to AAPI’s feature ‘automatic cancellation Dimona declaration’, an already scheduled Dimona declaration is automatically deleted when an employee has not clocked in (illness, shift change, …)

As an employer, you can choose this ‘cancellation moment’ yourself. For example, x minutes after scheduled start time, or x minutes after scheduled end.

Every time a Dimona declaration is automatically cancelled, you will receive a notification from AAPI, so you will be aware of any changes at any time of the day.

Useful right? 💪

Create a new employment contract for every new employee?

To print, send, hand-sign and scan those contracts afterwards …🥱

Fair? A person has better things to do. With AAPI, you create contracts, can have them digitally signed by your staff and store them all in a central place.

No more documents getting lost! Done with all that paperwork.

AAPI’s Contracts WIZARD

With AAPI’s ‘Contracts WIZARD’, you extend multiple fixed-term hospitality contracts (for students, flexis, permanent employees,…) in no time.

The flow of this particular HR admin is super clear, and in terms of ‘user-friendliness and experience’ there is talk in terms of ‘extra efficient’ and ‘lightning-fast’. As ever, AAPI’s smart sensors also smoothly guide you through the hospitality-specific (PC 302) social legal points of interest in this flow. And according to good AAPI practice, the entire administrative flow (automatic renewal of contracts – automatic submission of contracts for signature in AAPI ME – automatic sending of dimonas) is complete.

Always in order at every social inspection 👮‍♂️

New worker on the team? Congratulations! 🤙

But now that administrative shit comes with it. ‘Ouhnee!’, we can already hear you saying.

No worries!!

Invite new employees via SMS or via the app AAPI ME to and let them register all their personal data themselves in the AAPI ME app. (Android/IOS).

Once this employee has filled in all the details, you will be notified via a

notification.

AAPI will then (based on the chosen status) automatically create the dimona and contract.

And remember: No More Monkey Business😉

Scheduling shifts with AAPI? A piece of cake!

With AAPI, you create a schedule in a simple drag-and-drop style.

No more those gigantic Excel files, which don’t really make sense to anyone.

You choose from a list of free employees, invite them to a shift at the same time and in 2 minutes your schedule is made.

Your staff can also indicate in advance which shifts they would/could like to take.

“Help! Alex can’t show up for his shift unexpectedly! Anyone who can still take over?”

Every entrepreneur knows that things often turn out differently than you originally thought. Last-minute changes to your schedule? That’s really k*****! 😣

With AAPI, you can switch quickly and fill absences.

Someone who unexpectedly doesn’t show up or won’t get there? Relax!

Send a quick message in WHATSAAPI or get the best candidates and their availabilities suggested by AAPI in function of salary cost and efficiency.

Thanks to AAPI, you handle the optimal shift change in just a few clicks.

“What about the Dimona declarations?”

These are automatically adjusted and sent according to your employees’ schedules or absences. You can be sure that everything is correct and that you are socio-legally in order, even after the shifts 😉

And remember: No More Monkey Business!

“Have those contracts been signed yet?”

Due to all sorts of circumstances, your employee may forget to sign his/her contract, and sometimes, as an employer, you simply forget to follow up or check.

A little nuance or nonchalance, but you don’t want to come to this observation during a social inspection in your catering business…. 👮‍♂️

A signed contract is conclusive proof of the agreements you have made with your employee, and one of the documents that is routinely requested during a social inspection tour.

Better safe than sorry

To avoid that kind of hassle, AAPI has developed the ‘do not clock in without a signed contract’ notification.

If you activate this ‘gentle reminder’, AAPI’s smart sensors ensure that employees cannot clock in if there is no signed contract available from them.

And so no one starts his/her shift without the contract being signed🤝.

Not only is this then the perfect time to put contracts in order; it also takes no more than a few seconds to sign contracts. Through the respective AAPI apps, employer and employee can digitally sign the contract in a beat.

Important: Of course, as an employer, you still have the option of quickly clocking in your employee manually.

“Sign your contract before you start your shift!”

According to our customers, the above notification is interesting when you work with students on daily contracts. This type of contract often needs to be drawn up, and is often forgotten.

If this notification is active, employee and employer will be notified, and the contract can be signed digitally immediately.

For every absence request (illness, holiday, recup holiday, parental leave, economic unemployment,… ), AAPI automatically suggests fellow employees with the same function.

“Damn, Alex is sick in bed and can’t come to work!”

No worries! Thanks to AAPI, you switch quickly to unexpected changes. In just a few clicks, you have planned the ideal replacement.

Even before your coffee gets cold, you have already found a replacement☕

“What about those dimona declarations?”

Those are automatically adjusted and sent according to your employees’ schedules or absences. You can be sure that everything is correct and that you are in order before social inspection.

Processing and managing absences has never been so smooth!

P.S. We have since learned that Alex has recovered completely and is back at work smoothly💪.

Planning – Multiple selections – Efficient – User-friendly – Fast

Tired of performing the same actions over and over again in your scheduling app? If only you could select multiple items and change them all at once … Can you see us coming? Yes, with the Multiselect function, AAPI has thought of everything. We explain it to you.

Multiselect manages multiple items simultaneously

Select, modify, delete, add, publish, invite … and that over and over and over again?

A person has better things to do.

AAPI users are big fans of the Multiselect function. A handy option that allows you to select and manage several items at once. This way, you don’t have to perform the same action for each item separately 🤗

The 5 most used operations in Multiselect:

1. Create absences for a longer duration: the MultiSelect function allows you to create absences for a period of time you decide.
2. Send an invitation to several employees: create an invitation for a specific time slot and select all the employees you want to invite.
3. Reuse a calendar for multiple periods: use your ideal weekly schedule as a basis for other weeks.
4. Send requests to switch shifts: in case of absence, find a replacement quickly by contacting several employees at once.
5. Change the reason for absence for already scheduled absences.

Save time with AAPI, the digital planning tool for hospitality entrepreneurs.

“If you don’t know your numbers, you don’t know your business!”

Yes, we just found the above quote on the internet under the search term ‘fancy quotes about business and numbers’😅

The quote comes from Marcus Lemonis, just in case you wanted to know.

But it also gives us a quick hint of what we want to talk about here.

At AAPI, we quickly realised that clients also had a need for numbers. Those who want to grow also want data. And that’s understandable!

More and more, clients were looking for the ideal number of shifts and scheduled staff for optimal efficiency.

With AAPI’s big data analytics, you can make informed efficient decisions faster, as well as look ahead to future trends.

“Show me the money!”

In our user-friendly dashboards, you can consult your costs (staff, F&B, fixed costs) and net returns in ‘real time’.

This allows you to manage quickly and efficiently and create added value in time, money or energy.

Welk dashboard verkies jij als horecaondernemer ‘pur sang’?

A Predictive Dashboard in the morning? A Real Time Dashboard after lunch? Or rather interested in a Simulation Dashboard at closing? With AAPI, it’s all possible, 24/7 you get a picture of your costs and benefits based on timeframes.